International

Meetings & Conferences

(Planning Services)

DISCOVER WHY EVENT PLANNERS TRUST US

LOGISTICS OVERVIEW

See how we can help you plan and organise your next meeting or conference. The key thing to remember is a final positive RESULT. Our aims is digesting the full event spec including a profile on those attending the event and it’s purpose. We understand the logistical demands and key elements of brand exposure. Simply put, we are here to help organisations deliver the right message. Sponsors and the companies behind the conference planning need to ensure (ROI) Return On Investment.

Step by step assistance…

OVERSEAS EVENTS – Ticks every box.
[ 1 ] Group Retention,
[2] Group Bonding,
[3] Greater conference impact and retention,
[4] Value for money
[5] Overseas 2 night packaging can be cheaper than a single night in a city location – Subject to staying away from international brands.

 

Comparison based on
24 hour UK v 48 hours in Europe

Conference Room Hire
Lunch
Dinner
Breakfast
1 Nights Accommodation
Airport Transfers
Conference Room Hire
Lunch
Dinner
Breakfast
2 Nights Accommodation
Team Building
UK London City

£400 per person

 European Package

CHEAPER THAN £400  per person

 

WHY MANY CHOOSE US – We have a vast portfolio of key international suppliers, event products and services on demand makes us confident of our role. Besides, our historic record, we are there to help guide you every step of the way and ensuring you do not hit any type of financial pitfall.

 

Your event is in good hands.Event planning function sheetsA function sheet is a secret tool used by many to design a day to day roster that is shared amongst all involved with the event on the day. It is often referred to as a time keeping manifest as it ensures everyone involved is working from the same page. Our task is to project manage and deliver a memorable event that our clients will love but importantly an event where the delegates feel rewarded.
WE ARE THE FIRST UP AND THE LAST TO SLEEP – Our knowledge and experience within the conference market is more than just show-calling, project management, production, set, and stage design. It also covers group transportation, airline ticketing, all ground agent activities, team building events, branding and Point of sale materials, gifts, spouse programs, and delegate gifts. Phew…  But there’s more !!!In Addition…

  • Accommodation – we negotiate the best rates on your behalf

  • Assistance with any printed literature, such as welcome packs, printed maps, itineraries etc..

  • Branding / Promotional Materials inc Clothing

  • Delegate registration and check-in

  • Fully manned help desk, the registration point

  • On-site Event / Project Manager

  • Access to purpose built conference rooms, hotels to cruise ships.

  • Sourcing of suitable Speakers

  • Transfer service – Airport & Local Destinations

  • Travel documentation inc VISA assistance

  • Venue Finding (From land to ocean-based floating cruises)

FREE Conference Venue Search

…we make it happen !

Popular amongst Conference Planning
are our Travel Incentives & Reward Programs

Technical Support TeamWe have established a strong working partnership with various support suppliers around the globe that handle all our technical requirements. Our role a smooth running event from the start.We are able to offer a full design service for conferences and events of any size. This would include, initial concept work, artwork, stage set build, and installation.