Q: How can FunEvents.com make a difference to corporate and private group events worldwide?

A: FunEvents.com specialises in international corporate event management, group travel and bespoke event planning, backed by over 35 years of experience. We organise tailored experiences for corporate and private groups of 10 or more, with no maximum group size, including conferences, exhibitions, team-building retreats, corporate incentive travel, group tours and private celebrations.

With over 37 international representative offices, more than 160 trusted suppliers and global buying power, we combine local expertise with professional project management to deliver high-quality, cost-effective events worldwide. From venue sourcing and destination selection to logistics and delivery, clients benefit from one dedicated point of contact throughout the process. We can also arrange site inspections to help assess venues and destinations.

Our goal is to create memorable group experiences tailored to your objectives, requirements and budget, without compromising on quality.

Contact FunEvents.com for a no-obligation consultation and quotation to discover how we can help make your next corporate event or private group experience a success.

Private groups do not qualify for corporate tax-related status. Any applicable tax treatment depends on individual circumstances and relevant regulations.

Q: How does FunEvents.com differ from traditional meeting planners when organising international corporate events?

A: While many meeting planners focus primarily on venues and conference arrangements, FunEvents.com offers a comprehensive, full-service solution that brings together business travel, accommodation, meetings and activities into one coordinated programme.

Our services can include flights, airport lounge access, airport transfers, airport meet-and-greet staff, arrival refreshments at the designated hotel before check-in, and dedicated group check-in facilities where available.

We also coordinate complete meeting room setups, including breakout areas, audiovisual requirements and staging, alongside tailored team-building activities designed around the group’s objectives, dietary requirements and accessibility needs.

From arrival in a foreign country to departure, FunEvents.com can manage the many practical details that contribute to a successful event, providing a dedicated point of contact and coordinated support throughout the programme.

Health and safety remain paramount. We consider appropriate risk assessments, suitable activities, accessibility requirements and relevant local arrangements to help ensure delegates are supported throughout their experience.

The difference is our holistic approach: rather than coordinating isolated elements, FunEvents.com brings travel, logistics, hospitality, meetings and team experiences together to deliver a seamless, professionally managed international event.

Q: How can travel-based motivational experiences improve corporate profits?

A: Travel-based motivational experiences strengthen camaraderie, trust and employee engagement. By building relationships and celebrating achievements, organisations can improve collaboration, productivity and staff retention while reducing workplace friction and recruitment costs. When aligned with business objectives, these experiences can support sustainable growth and profitability.

Q: Why should we consider offering rewards and recognition to our highest-performing employees?

A: Meaningful, affordable rewards recognise exceptional performance, strengthen employee engagement and help retain valuable talent. Incentives such as a short travel break can make employees feel appreciated without significant expense. By contrast, losing experienced staff can incur substantial recruitment, training and productivity costs. A thoughtful recognition programme can therefore be a relatively small investment in motivation, retention and long-term business success.

Q: How can using an external event management company benefit our organisation financially?

A: An external event management company can help optimise budgets, manage costs and explore potential tax relief where applicable. With specialist planning and appropriate tax advice, organisations can deliver valuable conferences and team activities while improving financial efficiency. The right approach depends on the event structure, circumstances and relevant tax rules, helping maximise value without compromising quality or impact.

Q: Can a company offer an all-expenses-paid holiday to its top-performing employees without committing to a large upfront expense?

A: Yes. One approach is to link employee incentives to measurable business performance, allocating an agreed percentage of additional profits to fund rewards once financial targets are achieved.

For example, 100 employees could enter a performance challenge, with 20 eligible to win an all-expenses-paid holiday to a destination anywhere in the world.

The company would establish a financial baseline, set measurable targets for revenue growth, profit margins, sales, productivity or cost savings, and agree on a percentage of incremental profits to allocate to the incentive fund.

How the model could work:

1. Establish a financial baseline: Agree on projected profits and the minimum financial results required before funding rewards.
2. Set measurable financial targets: Define achievable goals for revenue, profitability, customer retention, productivity or cost savings.
3. Agree on the reward allocation: Allocate a defined percentage of eligible additional profits to the incentive fund, subject to a maximum budget and financial approval.
4. Release rewards when conditions are met: Verify the financial results and confirm funding before committing to the 20 holiday prizes.

A simple financial example — illustrative figures only:

• Additional profit achieved: £200,000
• Reward allocation at 10%: £20,000
• Holiday budget per winner: £1,000
• Potential winners: 20

At these illustrative figures, allocating 10% of the additional £200,000 profit would generate a £20,000 incentive fund, sufficient to cover 20 holiday packages costing £1,000 each, before any applicable administration costs or taxes.

This approach links the cost of employee rewards to additional business value generated. Rather than committing the full expense upfront, the company can establish clear financial conditions and funding limits, helping manage risk while motivating employees to achieve measurable results.

The model should be supported by realistic financial projections, verified performance data and appropriate financial and tax advice. Any reward commitments should also be clearly defined to avoid promising incentives before sufficient funding is available.

Q: Can FunEvents.com help me book a holiday or tour I’ve found online?

Absolutely! If you’ve found a travel programme or holiday online but would prefer the reassurance of working with a real person, FunEvents.com can help.

Through our partnerships with leading tour operators worldwide, we connect you with our dedicated Real-Person Travel Department, where an experienced travel expert can help you personalise your itinerary and explore your travel options through a fully bonded travel agency.

Enjoy the best of both worlds: the inspiration of online travel and the confidence of personal service.

Q: How can FunEvents.com help corporate organisations balance the cost of experiences against their business benefits?

A: FunEvents.com helps corporate organisations worldwide identify experiences that address specific business needs while delivering meaningful value. Rather than viewing events purely as an expense, companies can consider their potential return through improved employee engagement and retention, team building, wellbeing, client relationships, reward and recognition, corporate culture and commercial efficiency.

By connecting the right experience to the right objective, FunEvents.com can help organisations make informed investment decisions, maximise event budgets and reduce the internal time and resources required to source and coordinate activities.

The principle is simple: the clearer the business need and the greater the potential benefit, the stronger the justification for the investment.

For organisations operating across international markets, FunEvents.com offers a potential global corporate experience partner, helping businesses use experiences strategically to strengthen relationships, motivate people and align expenditure with wider organisational objectives.

Q: What Is the Online Travel Portal Partnership Opportunity?

A: Our online travel portal partnership offers businesses, organisations, hotels, publishers, sports venues, influencers, and bloggers an opportunity to generate additional revenue by providing online travel booking services directly through their websites.

We are inviting tenders from organisations with an established audience, customer base, or significant website traffic that wish to explore new revenue opportunities within the travel industry. By integrating an online travel portal into your website, you can give visitors and customers convenient access to travel services while creating a potential additional income stream for your organisation.

This opportunity is particularly suited to sports arenas, digital publications, online influencers, bloggers, and hotels with high customer check-in volumes. It enables organisations to enhance their existing digital offering, improve customer engagement, and explore the commercial benefits of online travel bookings.

Who can apply? Any suitable organisation with an established audience, website, or customer base that wishes to explore a travel portal partnership is encouraged to express its interest.

How does it work? Successful partners can provide access to an online travel booking portal through their website, subject to the agreed partnership terms, creating an additional service for their audience and a potential source of revenue.

Commercial Travel Partnership Info

Q: How can branded clothing help increase public awareness and strengthen team spirit?

A: Branded clothing is a simple yet effective way to build brand awareness while helping people feel part of something special. Unlike many forms of advertising that disappear quickly, clothing can continue promoting your brand long after an event has ended. When participants are given branded garments to keep, they can become lasting reminders of a positive shared experience. Branded clothing is particularly valuable for team-building events and small private group activities, creating a sense of belonging, unity and pride while extending your organisation’s visibility wherever the garments are worn. It’s more than promotional merchandise; it’s a practical way to connect people, celebrate participation and keep your brand in mind.

Q: What does MICE mean in the corporate events and business travel industry?

A: MICE stands for Meetings, Incentives, Conferences and Exhibitions. It describes the four key areas of business events, bringing people together to share knowledge, build relationships, motivate performance and promote products or services.

• Meetings: Organised gatherings to discuss topics, make decisions and solve problems.
• Incentives: Reward programmes, including travel experiences, designed to motivate performance and recognise achievement.
• Conferences: Professional or academic events featuring presentations, discussions and networking.
• Exhibitions: Events such as trade shows and product expos, involving exhibitor coordination, logistics, marketing and audience engagement.

Q: What other important terms should businesses understand when planning corporate events?

A: The following terminology covers key aspects of business travel, event planning and delivery.

1. Business Travel: Travel undertaken for professional purposes, including meetings, conferences, site visits and client engagements, supporting business relationships and collaboration.

2. Conference Breakout Area: A designated space for smaller group discussions, brainstorming, networking and collaborative sessions alongside a main conference programme.

3. Event Logistics: The coordination of venues, transport, technical production, signage, catering and on-site operations to ensure an event runs smoothly.

4. Event Management: The complete process of planning, organising and delivering events, including budgeting, venue negotiations, attendee management, programming and post-event evaluation.

5. Food and Beverage (F&B): The planning and provision of event catering, including menu selection, dietary requirements and relevant health and safety considerations.

6. Pre-Flight Group Initiation: A pre-departure gathering, often in an airport lounge or designated area, allowing group travellers to meet, connect and prepare for a shared business or incentive trip.

7. Procurement: The process of sourcing suppliers, comparing options, negotiating contracts and managing external services to achieve quality, value and cost efficiency.

8. Product Launch: An event or campaign introducing a new product or service, designed to build awareness, engage stakeholders and generate market interest.

9. Public Relations (PR): The strategic management of communications to build credibility, protect reputation and maintain positive relationships with audiences, often through media relations and press releases.

10. Show Calling: The live coordination of an event’s technical and creative elements, including lighting, audio, video, stage transitions and speaker cues.

11. Site Inspection: An on-site assessment of a potential venue or destination to evaluate suitability, accessibility, facilities, safety and logistics.

12. Spouse Programmes: Activities and experiences arranged for the partners or companions of event attendees, such as cultural tours, wellness sessions and leisure excursions.

13. Tax Qualifying: Assessing whether an event or associated expenditure meets the relevant criteria for tax relief or other tax treatment. Eligibility depends on the applicable rules and individual circumstances.

14. Teambuilding: Purposeful activities designed to strengthen trust, communication, collaboration and morale, helping teams work more effectively together.

15. Special Needs and Accessibility: The support, facilities and reasonable adjustments required to help people with disabilities or other accessibility requirements participate comfortably and inclusively in an event.

Guide to Business Travel and Event Management

Q: What should organisations consider when planning business travel and corporate events?

A: Successful business travel and event management require careful planning, effective logistics, transparent budgeting and attention to delegate experience. The following guide outlines the key considerations when working with FunEvents.com.

1. Q: How does FunEvents.com approach health and safety?

A: Health and safety are priorities throughout event planning and delivery. Appropriate risk assessments, emergency procedures, suitable activities and access to qualified first aid support are considered to help protect attendees and ensure events are planned responsibly.

2. Q: How can FunEvents.com simplify transportation and travel logistics?

A: We coordinate airport transfers, coach travel and flight bookings, particularly for groups of 10 or more. Through airline partnerships, we may be able to secure competitive group fares and offer flexible ticketing options, including name changes and booking amendments where permitted. Business-class benefits may also be available, depending on the booking. Airline options can include British Airways, TAP Air Portugal and many others.

3. Q: How important is destination selection when planning an event?

A: Destination selection influences cost, accessibility and the overall experience. We help clients explore alternative cities and international destinations that may offer better value, favourable exchange rates and distinctive experiences, while considering travel logistics, local taxes and potential additional charges.

4. Q: How can FunEvents.com help secure better hotel and venue arrangements?

A: We negotiate group rates and explore added-value benefits, sometimes called sweeteners, such as complimentary upgrades, meeting room access, early check-in and late check-out, subject to availability and supplier terms.

5. Q: How does event duration affect planning and costs?

A: Event duration influences accommodation, transport, venue hire, catering and activities. Whether planning a one-day summit or a five-day retreat, we tailor the arrangements to the programme, objectives and available budget.

6. Q: Can larger groups benefit from economies of scale?

A: Larger groups may benefit from lower per-person costs through negotiated rates and volume discounts. Savings depend on suppliers, activities, venue policies and availability. We explore cost-effective options suited to each group’s size and requirements.

7. Q: How does FunEvents.com help organisations manage their event budgets?

A: We help clients establish realistic budgets, monitor costs and understand the financial implications of additional requests, such as souvenirs or extra services. Our proposals provide detailed cost breakdowns to support transparency, financial control and informed decision-making.

8. Q: What are the standard cancellation terms?

A: Our stated standard cancellation terms are:

• 16 weeks or more before the event: 100% refund.
• Within 12 weeks of the event: No refund.

Cancellations between 12 and 16 weeks before the event should be checked against the applicable booking terms. Refund eligibility may also depend on supplier commitments and the specific contract, so the confirmed terms should be reviewed before booking.

9. Q: Can event bookings be changed after confirmation?

A: Changes are generally permitted up to four weeks before the event date, with additional flexibility potentially available depending on the circumstances. Prepaid airfares are excluded from this standard policy and remain subject to the relevant airline’s terms and conditions.

10. Q: What does FunEvents.com’s delegate management and conference setup service include?

A: Our turnkey event management service can cover delegate registration, set design, staging, lighting, audiovisual production, event setup and breakdown, waste removal and post-event clearance. Coordinating these elements through one service helps create a smooth, professionally managed experience.

11. Q: What additional activities and services can be arranged?

A: We can tailor optional extras to suit the group’s interests, objectives and budget. These may include:

• Team-building activities.
• Theatre performances and cultural outings.
• Spa treatments.
• Golf green fees.
• Syndicate and breakout room hire.
• Event and personal security.

All additional services are outlined in the proposal, with transparent pricing to help clients understand the full cost before making decisions.

Q: What is the overall benefit of using FunEvents.com for business travel and event management?

A: FunEvents.com brings together travel coordination, supplier negotiations, event logistics, budget management and on-site delivery to help organisations plan effective, memorable and well-managed experiences. By tailoring each programme to the client’s objectives, group size and budget, we aim to deliver value while maintaining quality and attention to detail.

This guide provides general information for business travel and event planning. It is not related to or reflective of any mental health services provided by FunEvents.com. Specific booking conditions, cancellation rights, refunds and amendments are subject to the confirmed contract and applicable supplier terms.

Bribery & Corruption Policy

Fun Events Corporate Services Limited (FunEvents.com)

1. Policy Statement

FunEvents.com is committed to maintaining the highest standards of integrity and professionalism in all business dealings. We operate a strict zero-tolerance approach to bribery, corruption, and related unethical practices, both in the UK and internationally.

This policy applies to all employees, workers, contractors, freelancers, agents, suppliers, talent, fixers, and any other individuals or entities acting on behalf of or in connection with FunEvents.com (“Third Parties”).

2. Purpose of this Policy

The purpose of this policy is to:

• Ensure compliance with the Bribery Act 2010 (the “Act”);

• Promote a culture of integrity and transparency across all operations;

• Provide clear guidance on how to identify, prevent, and report bribery and corruption.

3. What is Bribery?

Bribery is offering, giving, receiving, or soliciting something of value with the intent to gain an improper commercial or personal advantage. Under the Act, it is a criminal offence to:

1. Offer or give a bribe;

2. Request or accept a bribe;

3. Bribe a foreign public official;

4. Fail to prevent bribery by someone acting on behalf of the organisation.

Offences under the Act carry severe penalties, including unlimited fines and up to 10 years’ imprisonment for individuals. A company found guilty may also suffer irreparable reputational harm.

4. Responsibilities

All employees and Third Parties must:

• Act with honesty and integrity at all times;

• Understand and comply with this policy and the Act;

• Report any suspicions or incidents of bribery immediately.

The term “associated persons” under the Act includes any party performing services for or on behalf of FunEvents.com, and all such persons are expected to adhere strictly to this policy.

5. Gifts & Hospitality

FunEvents.com recognises that legitimate and proportionate hospitality can be part of normal business practice. However, all gifts or hospitality must be:

• Reasonable, proportionate, and appropriate to the circumstances;

• Not lavish, excessive, or given with an intention to influence;

• Logged in the Company Gift Register immediately upon giving or receiving.

If there is any doubt about the appropriateness of a gift or hospitality, contact the CEO’s office for guidance before proceeding.

6. International Operations

When operating abroad, the risk of bribery can increase. All personnel working internationally must:

• Be familiar with local laws and customs;

• Refuse to make or accept facilitation payments;

• Seek receipts for any payments made;

• Report any questionable requests or behaviours.

FunEvents.com expects local fixers and service providers to also comply with this policy.

7. Prohibited Conduct

It is never acceptable to:

• Offer or accept payments, gifts, or hospitality intended to secure an unfair business advantage;

• Make unofficial payments to government officials or agents;

• Accept anything of value from a Third Party if it may be seen as a reward for preferential treatment;

• Participate in any conduct that could breach this policy or the Act.

8. Breach of Policy

Violations of this policy are considered a serious disciplinary offence and may result in:

• Summary termination of employment or contract;

• Legal action, including reporting to law enforcement authorities.

9. Reporting Concerns

If you suspect bribery or unethical conduct has occurred or is being attempted:

• Report it immediately to the CEO’s office or a senior member of staff;

• Reports will be treated confidentially and investigated thoroughly;

• Retaliation against whistleblowers is strictly prohibited.

10. Monitoring & Review

This policy is owned and maintained by the Board of Directors and is subject to regular review. Updates will be made as necessary to ensure ongoing relevance and effectiveness. Employees and Third Parties will be notified of any material changes.

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Approved by the Board of Directors
Fun Events Corporate Services Limited
Effective Date: 1 JAN 2021
Next Review Date: 1ST JULY 2027

Privacy Notice: How We Handle Your Information

When you interact with the Fun Events Group, we may collect certain personal information to help us provide you with the best possible service. Your privacy matters to us, and all information is handled in accordance with applicable data protection laws, including the UK GDPR and Data Protection Act 2018.

What We Collect and Why

We may collect personal information such as:

• Your name and contact details (e.g. email address, phone number)

• Your preferences or feedback about our services

• Information you provide when registering for an account, subscribing to a newsletter, entering a competition, or applying for tickets to our events

This information helps us:

• Respond to your enquiries

• Manage event registrations and communications

• Improve our services and user experience

We do not collect or store sensitive personal data, nor do we hold any credit or debit card information. All payments are securely processed via BACS (Bankers Automated Clearing Services) or other authorised third-party platforms.

Your Rights

• You have the right to request access to the personal data we hold about you.

• To make such a request, please contact us in writing.

• We will respond to your request in accordance with data protection regulations.

Data Security

We take data security seriously. No sensitive information is stored on any public-facing or insecure servers. Your personal information is stored safely and only retained for as long as necessary to fulfil the purpose for which it was collected.

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For more information or to submit a data request, please contact our office directly. We’re here to help.