RESULTS THAT WILL SURPRISE YOU
Int. Corporate & Luxury Event Planning
14a Mill Street
Ottery St. Mary
DEVON. EX11 1AD
0044 (0)-1404 811 849
Representation in over 37 countries
Having an office near the airport makes international client meetings easier to plan.
Frequently asked questions
Our Focus ?
Our focus is in designing value for money packages. Whether it’s for a conference, a fun activity or simply looking for either a retreat or honeymoon package, experience what door we can open !
Global connections ?
Our 25 years experience has made us serious player within the international event planning arena. For those that are curious… Yes, we also organise events within mainland Europe and the UK as we consider this as local. With such a vast supplier list, we may be amongst the most resourceful event planners around. Our focus is in designing events that enhance; luxury, enjoyment and communication.
The value of project management
All our project managers around the world are trained individuals with years of experience which means that they are at the forefront in preventing any negative issues relating to your event ever occurring. This often relates to issues that may seem simple when first discussing itineraries or schedules at the time of booking but often can be lost in translation. Project managers first responsibility is the client.
So many companies offering events…
Over the last 25 years, our clientele has grown. In our experience, its seldom about the budget but quality and value, however although budgets are an important factor, but more so; it’s often about the final end result that matters.
It is important for us to understand the core values of both the organisation paying the account and the profile or make-up of those that will be participating. Let us explain; Assume we are required to organise a communication enhancing event for two very different industry sectors. One being a firm of prestigious firm of prestigious accountants whilst the other being a telesales operations where sales people are key… Due to the difference in personalities, it’s not difficult to see why the final outcome may be different. This is important issue when considering the perfect event to select.
How long has your organisation been working within the events industry
That’s easy… The company has been organising high-end corporate events for over 25 years. Very little surprises us, but we always keep an open mind. We like to think that we know every aspect of the event planning industry and yes, often we do get surprises. Our buying power coupled with experience are proven traits which depict our market value.
How much detail do you need before you can start?
The more information clients supply at the outset, the better the final outcome. We want to ensure that all events work like clock work. Our secret has been a fully adaptable function sheet that is completed prior to execution of any event program.
Do you have any preferred locations
The answer to this is No. We have over 37 representation offices with is roughly just over 160 event suppliers worldwide from North America to Australia. They all understand the value of local communication and have in-depth knowledge of any advance festivals that help get the most out of any group event.
I want to feel comfortable with one source
Many of our clientele prefer to deal with a single source when it comes to organising an event rather than a collection of mixed suppliers where there is no central focal direction. This is key especially when you may at times need to shuffle event schedules and timings. This is a logistics issue and often discourages many from handling the projects directly. Its exactly what we have been doing for 25 years.
Anything you don’t do?
Children’s events, birthday parties or anniversaries, weddings ceremonies.
THE FOLLOWING ARE FOR GUIDE PURPOSES ONLY
1 * Transportation logistics
This refers to passenger distribution; from transfers, coaches to flight ticketing. Did you know that we are able to get the best prices on the market for airline seats if the group size exceeds 50 people. We have agreements in place where we are able to beat any on-line price plus give you the advantage of having flexibility in your tickets; Name changes, last minute alterations (normally permitted with business class), All airlines from BA, TAP, etc…
2 * Location
Where the event is being staged can be subject to price and value. This can also reflect on final quality of an event. Consider an excitable location, look at different city or country where you get more from an event. We always consider overseas locations for large events. Better exchange rate and easy logistical access and a look at any hidden charges that may be either included or even imposed as penalties like local taxes either directly or indirectly.
3 * Hotel / Venue Selected
Hotel rates vary from location / city / country. We can often get enhanced rates as group concessions also known as sweeteners.
4 * Event duration
This refers to total time from start to finish… 1 day to 5 days etc.
5 * Group size
The cost for various products and services often are cheaper subject to group size. The greater the group size the greater the discount. (Please note that the level of discount varies from event to type of services being commissioned.
6 * Budget
An open budget however beautiful this may sound is not realistic. Over spending on events can and often does happen and if accounting procedures are not recorded then this would be dangerous to all parties. Flexibility is also important as many clients often have the need for those last minute trinkets and souvenirs.
7 * Cancellation Policy
All bookings must be confirmed and paid for within 16 weeks prior to the event date. Any event cancelled within 12 weeks of the event date would mean that zero refund is applicable. Any cancellation made prior to 16 weeks will quality for full 100% refund. This will however not include any costs incurred for for flights as their prices are always subject to last minute changes and alterations.
8 * Changes and Amendments
With group bookings, there are often changes and alterations being made till the last four weeks of departure. We understand this and as policy, changes are permitted 4 weeks prior to the event date. However we do allow flexibility on this. Please note that this policy does not include any pre-paid airfares that may have been paid.
9 * Delegate registration, Conference Set-up ~ Set Design ~ Staging ~ Lighting and including take-down and clearance of waste
This refers to anyone considering planning a conference.
10 * Type of activities or services selected as extras.
Don’t assume that all products and services being commissioned on events are the same price. Whether its team building activities, theatre evenings, spa activities or golfing green fees, event and personal security to syndicate room hire rates etc, Please note that our full proposals outline all aspects of can or those that should be included.