Destination Group Event Planning
FunEvents.com, a trading brand of Fun Events Corporate Services Ltd, has delivered tailored group events and destination experiences since 1997.
We are a full-service destination travel & event planning agency, specialising in bespoke event planning. Our clients consist of VIPs, corporate organisations, HNWI, to regular event based travellers. What’s important to us as the planners is a consistant high level of client experiences and end-to-end event delivery. We’re provide a creative event design service that spans the globe. Expert guidance and dependable support is provided to create engaging experiences aligned with our clients’ objectives.
From initial concept through to delivery. FunEvents.com is able to deliver professionally managed experiences that go beyond bringing people together, but one that certainly makes an impact. Request A Free Proposal Today
Group Event Planning Costs Challenge AI Technology
Event proposals can be particularly challenging for AI and automated pricing tools because, unlike many straightforward searches, there is rarely one definitive answer to the question of how much an event will cost. Event planning involves multiple variables that can change considerably depending on the season, location, attendee profile and level of service required.
FOR MANAGING DIRECTORS
Why pay for a sales incentive when the increased performance it creates can help pay for the reward?
Our incentive programs are designed around a simple commercial principle: Motivate your top 20% to win, while the remaining 80% still generate increased sales and contribute to the profits that ultimately fund the programme.
Seasonal Pricing Considerations
One of the most significant factors is seasonality. Travel-related costs can vary substantially between winter and summer, and prices may also be affected by school holidays, public holidays, major sporting events, festivals and other periods of high demand.
Key areas affected by seasonal fluctuations include:
- Flights and other travel: Prices can increase significantly during peak travel periods.
- Accommodation: Hotel rates may be considerably higher during busy seasons and lower during quieter periods.
- Restaurants and catering: Availability and pricing can change according to demand, season and group size.
- Venues: Popular venues may charge premium rates during peak periods or have limited availability.
- Transport: Transfers, coaches and other event transportation can also be affected by demand and seasonal operating costs.
Attendee Requirements
A further complication is that attendees are not necessarily a standard group of people with identical requirements. The final cost may depend on the specific needs of those attending.
For example, an event may need to accommodate:
- Special accessibility or mobility requirements.
- Dietary restrictions, allergies or specific religious/cultural requirements.
- Different accommodation requirements.
- Additional support or carers.
- Families, children or older attendees.
- Different travel arrangements or departure locations.
These variables can make it difficult to produce an accurate cost estimate without detailed information about the attendees and the event itself.
Advantages of Seasonal Event Planning
+ Potential cost savings: Choosing an off-peak or shoulder season can reduce the cost of flights, hotels, venues and other services.
+ Greater availability: Quieter periods may provide a wider choice of venues, accommodation and suppliers.
+ Better negotiating position: Suppliers may be more willing to negotiate during periods of lower demand.
+ More predictable planning: Establishing the preferred season early can help identify likely cost ranges and avoid the most expensive periods.
+ Improved value: A lower seasonal rate may allow the event budget to be allocated to better accommodation, activities, catering or attendee experiences.
Disadvantages and Risks
– Price volatility: Travel, accommodation and venue prices can change quickly, making early estimates less reliable.
– Peak-season premiums: Summer, Christmas, school holidays and major events can significantly increase overall costs.
– Limited availability: Popular dates may already be heavily booked, particularly for larger groups.
– Different attendee requirements: Accessibility, dietary and other individual requirements can introduce additional or unexpected costs.
– Regional differences: Seasonal pricing varies considerably between destinations, so assumptions based on one location may not apply elsewhere.
– Difficulties for AI-based estimates: AI can identify likely pricing patterns and provide indicative ranges, but it cannot always determine the final cost because many prices depend on live availability, individual requirements and supplier quotations.
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Client Benefits & Tax Efficiency
Structured appropriately, many qualifying events may benefit from a favourable tax treatment, subject to current legislation and individual circumstances. This can help eligible businesses offset qualifying event expenditure against corporation tax, improving overall cost efficiency.
It’s always good to ask.
IN ADDITION TO OUR EVENT MANAGEMENT OPERATION
Our travel services are delivered through the amazing Ottery Travel
(1) Retail Travel Services – Ottery Travel
Our experienced travel consultants work with established tour operators to create tailored travel arrangements for individuals and groups, providing expert guidance through complex travel options, offers and promotions.
Ottery Travel holds Cruise Lines International Association (CLIA) Ambassador status, its highest accreditation.
All bookings are structured with full financial protection, while commission is deferred until clients safely return. This reinforces accountability and ensures ongoing human support throughout the journey, giving travellers added confidence and peace of mind.
THE IMPORTANT STUFF
Understand Need v Benefit Inc Terms Of Business
Business Proposal For All Organisations
Companies looking to introduce Internal Incentives
Elevating Team Building to the Next Level
1. Introduction
This proposal is submitted, to All organisations that are keen to introduce INCENTIVE TEAM BUILDING PROGRAMS.
The underlying commercial premise is straightforward: a business maximises profitability and efficiency by partnering with specialist providers for services that cannot be delivered effectively in-house. This proposal sets out a structured collaboration that manages to deliver overseas event logistics, enabling organisations to expand and monetise its team building offering at scale.
2. Status of the Parties
FECS
An established travel and event management company with over 30 years’ combined experience in organising group travel and corporate events for high-value clients. FECS specialises in integrating travel logistics into corporate and social event frameworks.
3. Scope of the Partnership
FECS proposes to act as the exclusive logistics and travel partner for planning overseas incentive events.
Under this arrangement, FECS will design, manage, and deliver complete international event packages for groups of up to 30 attendees, enabling your organisation a premium, relationship-focused team building experiences abroad.
4. Services Provided by FECS
FECS shall provide subject to budget a comprehensive, fully managed itinerary, including (but not limited to):
Pre-Departure & Travel
- Return flights from a UK airport (late departures where feasible)
- Meet and greet services at destination
- All ground transportation, including coach transfers
Accommodation & Arrival
- Minimum 4-star hotel accommodation
- Expedited group check-in facilities
- Light refreshments and designated waiting areas upon arrival
Event Programme
Day 2 (Core Team Building Day):
- Breakfast included
- Dedicated networking and registration space
- Opening address and programme briefing
- Guided city tour
- Lunch provision
- Scheduled free time
- Team-building activities
- Evening dining experience (including ½ bottle of wine per attendee)
- Full transport coordination throughout
Day 3:
- Breakfast
- Airport transfers
Accommodation arrangements may include shared occupancy options (same-sex basis) to optimise cost efficiency, at the attendee’s discretion.
5. Roles and Responsibilities
FECS Responsibilities:
- Full design and delivery of travel and event logistics
- Supplier management and booking confirmations
- Issuance of pro forma invoices
- Collection and handling of passport information for travel compliance
Your Organsation Responsibilities:
- Marketing and promotion of travel based event via its notice board or established channels
- Direct engagement with and onboarding of attendees
- Financial responsibility that covers the whole event
- Settlement of FECS invoices in accordance with agreed terms
7. Payment Terms
- FECS will issue a pro forma invoice for each event
- Your organisation shall remit full payment no later than four (4) weeks prior to the event date
- Upon receipt of cleared funds, FECS will confirm all bookings
This payment structure reflects standard industry practice for group travel and corporate event management.
8. Value Proposition and Benefits
For Your Organsation:
- Access to a turnkey international event solution
- Ability to offer premium, differentiated team building/ networking experiences
- ROI and Team generation without operational complexity
- Enhanced brand credibility through association with an experienced provider
For FECS:
- Access to a growing business network
- Recurring event pipeline based on over 1000 employees
- Expansion into curated networking travel experiences
Maintaining exclusivity (maximum 30 attendees per event.
9. Opportunity for Growth
The partnership between FECS & Your Organisation presents significant scope for expansion, including:
- Increased event frequency
- Multiple international destinations
- Industry-specific networking trips
- Premium and executive-tier experiences
The small-group model ensures quality engagement while remaining scalable.
10. Longevity of the Project
This collaboration is designed as a long-term strategic partnership, with the potential to evolve into a flagship offering within any organisational workings or portfolio.
The combination of:
- FECS’s operational expertise, and
- An Organisations network access and marketing capability
creates a sustainable and commercially viable model capable of delivering consistent returns over time.
11. Conclusion
This proposal outlines a clear, commercially sound partnership in which both parties leverage their respective strengths to create a premium international networking product.
FECS stands ready to implement this model immediately and to work collaboratively with your organisation to refine and scale the offering.
Prepared by:
Fun Events Corporate Services Limited (FECS)
For:
All Organisations That Wish To Introduce Business Incentives
GDPR PRIVACY POLICY
Privacy Policy
Last updated: May 16, 2021
This Privacy Policy describes Our policies and procedures on the collection, use, and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You.
We use your data to provide and improve the Service. By using the Service, You agree to the collection and use of information under this Privacy Policy. This Privacy Policy has been created with the help of the Privacy Policy Generator.
Interpretation and Definitions
Interpretation
The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in the singular or the plural.
Definitions
For this Privacy Policy:
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Account means a unique account created for You to access our Service or parts of our Service.
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Company (referred to as either “the Company”, “We”, “Us” or “Our” in this Agreement) refers to Fun Events Corporate Services Limited, 14a Mill Street, DEVON EX11 1AD.
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Cookies are small files that are placed on Your computer, mobile device, or any other device by a website, containing the details of Your browsing history on that website among its many uses.
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Country refers to the United Kingdom
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Device means any device that can access the Service such as a computer, a cellphone, or a digital tablet.
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Personal Data is any information that relates to an identified or identifiable individual.
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Service refers to the Website.
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Service Provider means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service, or to assist the Company in analyzing how the Service is used.
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Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
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The website refers to FunEvents.com, accessible from https://www.funevents.com
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You mean the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.
Collecting and Using Your Data
Types of Data Collected
Personal Data
While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally, identifiable information may include, but is not limited to:
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Email address
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First name and last name
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Phone number
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Usage Data
Usage Data
Usage Data is collected automatically when using the Service.
Usage Data may include information such as Your Device’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.
When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device’s unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.
We may also collect information that Your browser sends whenever You visit our Service or when You access the Service by or through a mobile device.
Tracking Technologies and Cookies
We use Cookies and similar tracking technologies to track the activity on Our Service and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyze Our Service. The technologies We use may include:
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Cookies or Browser Cookies. A cookie is a small file placed on Your Device. You can instruct Your browser to refuse all Cookies or to indicate when a cookie is being sent. However, if You do not accept Cookies, You may not be able to use some parts of our Service. Unless you have adjusted Your browser setting so that it will refuse cookies, our Service may use Cookies.
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Flash Cookies. Certain features of our Service may use locally stored objects (or Flash Cookies) to collect and store information about Your preferences or Your activity on our Service. Flash Cookies are not managed by the same browser settings as those used for Browser Cookies. For more information on how You can delete Flash Cookies, please read “Where can I change the settings for disabling, or deleting local shared objects?”
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Web Beacons. Certain sections of our Service and our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Company, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of a certain section and verifying system and server integrity).
Cookies can be “Persistent” or “Session” Cookies. Persistent Cookies remain on Your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close Your web browser. Learn more about cookies: What Are Cookies?
We use both Session and Persistent Cookies for the purposes set out below:
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Necessary / Essential CookiesType: Session CookiesAdministered by: UsPurpose: These Cookies are essential to provide You with services available through the Website and to enable You to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the services that You have asked for cannot be provided, and We only use these Cookies to provide You with those services.
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Cookies Policy / Notice Acceptance CookiesType: Persistent CookiesAdministered by: UsPurpose: These Cookies identify if users have accepted the use of cookies on the Website.
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Functionality CookiesType: Persistent CookiesAdministered by: UsPurpose: These Cookies allow us to remember choices You make when You use the Website, such as remembering your login details or language preference. The purpose of these Cookies is to provide You with a more personal experience and to avoid having to re-enter your preferences every time You use the Website.
For more information about the cookies we use and your choices regarding cookies, please visit our Cookies Policy or the Cookies section of our Privacy Policy.
Use of Your Data
The Company may use Personal Data for the following purposes:
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To provide and maintain our Service, including monitoring the usage of our Service.
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To manage Your Account: to manage Your registration as a user of the Service. The Personal Data You provide can give You access to different functionalities of the Service that are available to You as a registered user.
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For the performance of a contract: the development, compliance, and undertaking of the purchase contract for the products, items, or services You have purchased or of any other contract with Us through the Service.
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To contact You: To contact You by email, telephone calls, SMS, or other equivalent forms of electronic communication, such as a mobile application’s push notifications regarding updates or informative communications related to the functionalities, products, or contracted services, including the security updates, when necessary or reasonable for their implementation.
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To provide You with news, special offers, and general information about other goods, services, and events that we offer that are similar to those that you have already purchased or enquired about unless You have opted not to receive such information.
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To manage Your requests: To attend to and manage Your requests to Us.
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For business transfers: We may use Your information to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or another sale or transfer of some or all of Our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which Personal Data held by Us about our Service users is among the assets transferred.
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For other purposes: We may use Your information for other purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns, and evaluating and improving our Service, products, services, marketing, and your experience.
We may share Your personal information in the following situations:
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With Service Providers: We may share Your personal information with Service Providers to monitor and analyze the use of our Service, to contact You.
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For business transfers: We may share or transfer Your personal information in connection with, or during negotiations of, any merger, sale of Company assets, financing, or acquisition of all or a portion of Our business to another company.
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With Affiliates: We may share Your information with Our affiliates, in which case we will require those affiliates to honor this Privacy Policy. Affiliates include Our parent company and any other subsidiaries, joint venture partners, or other companies that We control or that are under common control with Us.
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With business partners: We may share Your information with Our business partners to offer You certain products, services, or promotions.
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With other users: When you share personal information or otherwise interact in public areas with other users, such information may be viewed by all users and may be publicly distributed outside.
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With Your consent: We may disclose Your personal information for any other purpose with Your consent.
Retention of Your Data
The Company will retain your Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.
The Company will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter time, except when this data is used to strengthen the security or to improve the functionality of Our Service, or We are legally obligated to retain this data for longer periods.
Transfer of Your Data
Your information, including Personal Data, is processed at the Company’s operating offices and in any other places where the parties involved in the processing are located. It means that this information may be transferred to — and maintained on — computers located outside of Your state, province, country, or other governmental jurisdiction where the data protection laws may differ from those of Your jurisdiction.
Your consent to this Privacy Policy followed by Your submission of such information represents Your agreement to that transfer.
The Company will take all steps reasonably necessary to ensure that Your Data is treated securely and under this Privacy Policy and no transfer of Your Data will take place to an organization or a country unless there are adequate controls in place including the security of Your data and other personal information.
Disclosure of Your Data
Business Transactions
If the Company is involved in a merger, acquisition, or asset sale, Your Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy.
Law Enforcement
Under certain circumstances, the Company may be required to disclose Your Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).
Other legal requirements
The Company may disclose Your Data in the good faith belief that such action is necessary to:
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Comply with a legal obligation
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Protect and defend the rights or property of the Company
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Prevent or investigate possible wrongdoing in connection with the Service
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Protect the personal safety of Users of the Service or the public
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Protect against legal liability
Security of Your Data
The security of Your Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Data, We cannot guarantee its absolute security.
Children’s Privacy
Our Service does not address anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under the age of 13. If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data, please contact Us. If We become aware that We have collected Personal Data from anyone under the age of 13 without verification of parental consent, We take steps to remove that information from Our servers.
If We need to rely on consent as a legal basis for processing Your information and Your country requires consent from a parent, We may require Your parent’s consent before We collect and use that information.
Links to Other Websites
Our Service may contain links to other websites that are not operated by Us. If You click on a third-party link, You will be directed to that third-party’s site. We strongly advise You to review the Privacy Policy of every site You visit.
We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.
Changes to this Privacy Policy
We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.
We will let You know via email and/or a prominent notice on Our Service, before the change becomes effective and update the “Last updated” date at the top of this Privacy Policy.
You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.
Contact Us
If you have any questions about this Privacy Policy, You can contact us:
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By email: admin@FunEvents.com
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By phone number: 01404 811 849
Events Dept Contact Details
As a processing center for event programs and applications, we do not entertain unsolicited cold calls or meetings without appointments. The first response is always via Email.